Association Bulletins

Private Street Maintenance 2022: April 24 Update

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Our private street maintenance project will resume on 16-17 May 2022 when asphalt cracks will be sealed followed by the seal coating of all private streets. See the announcement enclosed with your May assessment billing.

Residents were alerted to this project via a flyer delivered to each home on/about 28-29 March. The notice included the following:

  • Vehicles not moved out of a work area by 7:00 a.m. on the day work is scheduled in your phase will be towed at the owner’s expense.
  • If you need your car for the day, please remove it from your garage to an area not scheduled for work that day.
  • No vehicles will not be allowed street access in work areas for 24 hours or until Preferred paving Co. removes road barricades, cones, or caution tape.
  • For your safety, please keep pets and children away from job site equipment and materials.
  • Please inform your service providers of the asphalt work and seal coating dates, as no access will be available (maid service, repair companies, newspaper delivery, etc.).

Restatement of our Covenants, Conditions, and Restrictions (CC&Rs) and By-Laws

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Nearly fifty years old, your Board has approved the updating of our CC&R and By-Laws. The update will reflect current State laws, redefine provisions unique to our Association, and incorporate provisions recommended by our Law Firm, Epsten, APC of San Diego, CA.

The process will take time due to the Board review of all revisions and the eventual approval by the members via secret ballot. Progress on this major undertaking will be reported in future announcements.

Townhome Wrought Iron Railings and Back Patio Gates

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Beginning in early May, work will begin on the treatment and painting of second-floor wrought iron railings on homes with this feature in Tract 7799 (homes on Veronica, Triton, Malia, and Verena). Also beginning in May, all the wrought iron rear patio gates on townhomes will be treated for corrosion, repaired, painted, and in some cases, refabricated. Notices will be posted as work progresses in order for workers to have access to locked gates.

2022 Annual Meeting of the Members and Board Election Results

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As required by our By-Laws, the annual meeting of the memberships was conducted on 17 February 2022, delayed one week to meet quorum.

The popular votes for nominating Board members to fill two open seats went to Evan Goss, a first-time candidate for the Board, and incumbent Curt Rastetter. Each will serve two-year terms, ending on 31 December 2024. Eighty-six ballots were received representing 172 votes (two votes per member) for a participation rate of 32%.

The IRS Revenue Ruling 70-6-4 regarding the disposition of HOA surplus funds passed overwhelmingly. This vote permits the Board to apply excess funds to next year’s budget in order to reduce potential tax liabilities.

Private Street Maintenance 2022

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Your Board recently approved a contract with Preferred Paving, Inc. for both the repair of failing asphalt (cracking, depressions, separations, etc.) and for seal coating all our private streets (Athena, Apollo, Venus, Cronas, Vesta, Perseus, Leto, Andrea, Jove, Zena, Minerva, Veronica, Triton, Malia, and Verena. Failing concrete flow lines will also be removed and repoured as needed in advance of extensive asphalt repairs. Work is now scheduled to begin on 31 March 2022. Notices will be posted and access on private streets may be briefly restricted.

Update 4 April 2022

Work has begun as of 30 March. Each affected resident will receive a notice containing the schedule and a map of the asphalt repair work scheduled for 6-7 April. Access to private streets may be temporarily limited during repairs. The notice includes the following:

  • Vehicles not moved out of a work area by 07:00 a.m. on the day work is scheduled in your phase will be towed at the owner’s expense.
  • If you need your car for the day, please remove it from your garage to an area not scheduled for work that day.
  • No vehicles will not be allowed street access in work areas for 24 hours or until Preferred Paving Co. removes road barricades, cones, or caution tape.
  • For your safety, please keep pets and children away from job site equipment and materials.
  • Please inform your service providers of the asphalt work and slurry seal coating dates, as no access will be available (maid service, repair companies, newspaper delivery, etc.).  

Updated information available in Private Street Maintenance 2022: April 24 Update.

Annual Meeting of the Membership 2022

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As required by our By-Laws and CC&Rs, the annual meeting of the membership is scheduled via Zoom on 10 February at 6:30pm. Please join the meeting at https://us02web.zoom.us/j/[removed]. The purpose of the annual meeting is to report the results of the recent Board election, to determine whether a membership quorum and/or default quorum has been met; and if quorum permits, to install members to fill two open Board seats.

Aegean Heights HOA Board of Directors Election

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Two of our five Board seats are open for election in 2021. Members interested in running for a seat are invited to submit a statement of candidacy via email to TSG by November 13, 2021. The Board of Directors Statement of Candidacy form is available at Governing Documents and Forms. Email the form to general@tsgindependent.com.

Update 7 January 2022:

The two-year terms for two of our five Board seats expired on 31 December. Three HOA members are running for these seats to include incumbents Jim Gotses and Curt Rastetter and new candidate Evan Goss. Our third-party election management company, Accurate Voting, has reported that ballots will not be mailed to the members until early to mid-January 2022, slipping our election one month due to administrative workload. We regret the delay. Incumbent Board members will continue to serve until the election results are reported.

New Trash Bins

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Beginning November 1, 2021

Waste Management will be delivering new bins for trash (black lids), recycling (blue lids), and green waste (green lids). Waste Management will also be delivering a kitchen food waste pail for collecting compostable organic waste. Old trash and recycling bins should be left curbside after the regular service dates beginning the first week of November 2021. They will be removed the next day by a separate Waste Management truck.

Note: A recent Waste Management advisory reported that the delivery of green waste bins in our community will occur during December 2021.

Beginning January 1, 2022

Residents will be required to separate their food waste from trash and place all food waste along with any plant waste in the green top waste bin.

More information is available in the City of Mission Viejo Residential Recycling and Refuse Service Guide (PDF).